Creative Collaboration using Templates in Whiteboard

Level up collaboration using templates in Microsoft Whiteboard 

Looking to enhance collaboration across your team? Microsoft Whiteboard can streamline your workflow and encourage greater creativity. 

What is Whiteboard? 

In this blog, I want to chat about a nifty little tool that can seriously up your collaboration game: Microsoft Whiteboard. If you haven’t heard of it, buckle up, because you’re in for a treat. Microsoft Whiteboard is like a digital canvas where you and your team can brainstorm, plan, and get creative together. And let me tell you, it’s packed with some seriously awesome templates that’ll make your collaboration sessions a breeze. So, let’s dive right in and discover how you can effectively collaborate using Microsoft Whiteboard, with a special focus on those handy templates! And best of all, Whiteboard is included in your M365 subscription. 

First things first, if you’re not already familiar with Microsoft Whiteboard, let me give you a quick rundown. It’s a digital space where you can create and share ideas with your teammates in real-time. It’s like having a virtual whiteboard, but with superpowers. You can sketch, write, add sticky notes, insert images, and even type text. It’s a versatile tool that allows everyone to contribute their thoughts, no matter where they are in the world. 

The Kanban template 

Now, let’s talk templates. Microsoft Whiteboard comes with a bunch of pre-designed templates that can save you loads of time and help you get started on your collaboration journey. These templates cover a wide range of purposes, from project planning to brainstorming sessions and everything in between. 

One of my favourite templates is the Kanban board. If you’re familiar with the Kanban method for project management, you’ll love this one. It’s a simple yet effective way to visualize your tasks, move them through different stages, and keep everyone on the same page. You can add sticky notes to represent tasks, drag and drop them into different columns, assign owners, and even add due dates. It’s like having a digital project management board right at your fingertips. 

SWOT Analysis 

Another gem in the template collection is the SWOT analysis SWOT stands for strengths, weaknesses, opportunities, and threats This analysis helps you evaluate your project or business from all angles. With the SWOT template in Microsoft Whiteboard, you can easily create a quadrant with dedicated sections for each element. You and your team can then brainstorm and fill in the strengths, weaknesses, opportunities, and threats, allowing you to gain a clear understanding of your current situation and make informed decisions. The visual representation of the SWOT analysis makes it easy to spot patterns, identify areas of improvement, and leverage your strengths. It’s an excellent tool for collaborative discussions and aligning your team’s goals and strategies. 


Storyboarding is a fantastic technique for product planning, and Microsoft Whiteboard offers a template specifically designed for this purpose. Storyboarding allows you to visually map out the user journey and the flow of interactions within your product. With the storyboard template in Microsoft Whiteboard, you can create a series of frames that represent different steps or screens of your product. You can sketch or insert images into each frame to illustrate the user experience. This visual representation helps you identify any gaps or areas that require improvement in the user flow. It also enables your team to have a shared understanding of the product’s functionality and design. Collaborating on the storyboard in real-time allows for efficient brainstorming, feedback exchange, and iteration. Whether you’re designing a website, mobile app, or any other digital product, using the storyboard template in Microsoft Whiteboard can streamline your product planning process and ensure a user-centric approach. 

Want to find out what UTB can do to streamline your workflows? Book a call here. 

Check out our Learn on Demand resources to upskill across the Microsoft 365 apps. 

Want more info on Whiteboard? The Microsoft product page is here.

Related Post

Comments are closed.

Apple Apps Google Workspace Microsoft 365